Privacy Policy - EduUnity
Inclusive Learning Solutions Ltd (ILS)
Last updated: 26 July 2025
Inclusive Learning Solutions Ltd (“ILS”, “we”, “our”) is committed to protecting the privacy of all individuals and organisations that engage with our services. This Privacy Policy explains how we handle data in connection with our digital tools, including the EduUnity Learning Register and any associated documentation.
1. Information We Collect
We only collect and process information necessary to deliver and support our services effectively. This may include:
Personal information you voluntarily provide (e.g. name, email address, organisation details)
Basic usage information related to interactions with our tools and website
Important:
ILS does not collect or store any content or data entered into the EduUnity Learning Register by users. All such content is fully owned and managed by the purchasing organisation or user.
2. Ownership of Data
ILS retains ownership of the EduUnity Learning Register software and structural templates.
All content, entries, documents, and data added by users are the sole property of the client or user.
ILS does not claim any rights to user-generated content within EduUnity or any outputs derived from its use.
3. How We Share Information
EduUnity documents (e.g. Google Sheets templates) may be shared via access-controlled methods (e.g. Google Workspace sharing permissions).
Access is provided only to authorised users and for purposes such as onboarding or collaboration.
We do not sell or distribute personal data to third parties.
4. Data Security
We use industry-standard measures to safeguard all shared content and access. These include:
Google Workspace document access control
Limited editor permissions and review of sharing settings
Licensing checks to verify authorised access
5. Your Rights
Depending on your jurisdiction (e.g. New Zealand Privacy Act, GDPR in the EU, etc.), you may have rights to:
Request access to personal information we hold
Correct or update inaccurate data
Request deletion of your data from our systems
Withdraw consent for certain uses
File a complaint with a relevant data authority
To make a request, contact us at:
📧 info@inclusiveednz.com
6. Updates to This Policy
We may update this Privacy Policy to reflect service changes, legal updates, or operational improvements. The most recent version will always be published on our website.
Terms of Service - EduUnity
Inclusive Learning Solutions Ltd (ILS)
Effective Date: 21st June 2025
Welcome to Inclusive Learning Solutions Ltd. By registering and using our services, you agree to these Terms of Service. Please read them carefully before accessing or using our materials.
1. Overview of Services
We provide digital educational and informational tools through two types of access:
1.1 Free Registration
Grants access to selected learning resources, which may include (but are not limited to):
Basic Learning Register
1.2 Paid Registration
Includes access to additional premium materials such as:
Templates
Factsheets
Customisable templates
Licensed tools
Ongoing updates
Full access to the EduUnity App and related services
2. Ownership and Access Rights
2.1 Transfer of Ownership (Free and Paid Access)
When you request any material—via free or paid access—a copy is provided for your internal use. However:
The original file (especially Google Sheets) remains the property of Inclusive Learning Solutions Ltd.
The material is licensed for internal use only within your school domain or organisation.
You must not copy, resell, or redistribute any material outside of your school domain.
Once shared, we do not retain access to that version unless explicitly requested by you.
For tools like Eduunity, clients must notify us when they no longer require our access, so we can remove or hide our shared version from our system to uphold data privacy.
This ownership and sharing policy applies to all materials, including but not limited to Eduunity, templates, and factsheets.
3. Usage Restrictions
By using our materials, you agree not to:
Resell, sublicense, or commercially distribute our templates or tools
Claim authorship or create derivative works for commercial sale
Share or upload materials to public platforms (e.g., websites, forums, file-sharing sites)
4. Fees and Payments
Fees apply only to paid registration tiers. All charges are clearly displayed prior to purchase.
All payments are final unless otherwise required by law.
5. Free Educational Content for Subscribers
All registered users (free and paid) may receive educational emails, product tips, or updates. These are for general learning purposes only and do not constitute formal advice or services.
6. Privacy and Data Protection
We take your privacy seriously.
• We do not store, monitor, or access user-created content within your copies of our templates or tools.
• Any personal data you submit to register or contact us is governed by our Privacy Policy.
7. Intellectual Property
All tools, templates, and resources—unless explicitly transferred—remain the intellectual property of Inclusive Learning Solutions Ltd.
You may not:
• Reproduce our materials for resale or external distribution
• Modify and claim ownership of our original designs or structure
8. Limitation of Liability
All services and resources are provided “as-is.” We make no guarantees regarding their suitability for your specific needs.
ILS is not liable for:
Loss of data within your own systems
Misuse of templates or tools by your team
Errors resulting from changes you make to the materials after transfer
You use our resources at your own discretion and risk.
9. Confidentiality and NDA
Some services, such as Eduunity, may require agreement to a Non-Disclosure Agreement (NDA) before use.
By using tools covered under an NDA, you agree to handle shared documents and any sensitive or confidential information responsibly and to prevent unauthorised access.
10. Changes to These Terms
We may update these Terms at any time. If we do, we will notify users via our website or email.
Continued use of our services indicates agreement with any updated Terms.
11. Contact Information
For questions or support, please contact us:
📧 infor@inclusiveednz.com
Privacy Policy – EduIEP
Last updated: 26th August 2025
Inclusive Learning Solutions Ltd is committed to protecting your privacy. This Privacy Policy explains how EduIEP (“the Add-on”) handles data when you use it.
1. About EduIEP
EduIEP is a Google Sheets add-on that helps educators and schools create, manage, and export Individual Education Plans (IEPs). It includes multilingual translation and PDF export functionality. EduIEP is licensed on a domain basis, with access granted to licensed schools or organisations.
2. Information We Access
EduIEP requires limited access to your Google account to function. Specifically:
Google Sheets (current file only) – to read and write content within the spreadsheet you install EduIEP on.
Google Drive (current file only) – to export IEPs into PDF format and save them alongside your spreadsheet.
Google Translate (via Google Apps Script) – to provide live translation of IEP content where requested.
Email address (user’s domain) – to verify licensing (your domain or email is checked against our central license database).
We do not access, collect, or store any other Google Drive files or emails.
3. Information We Collect and Store
EduIEP does not collect or permanently store student data, IEP content, or personal information from your spreadsheets.
The only information stored by Inclusive Learning Solutions Ltd is:
License data – domains and/or email addresses of licensed users (stored in our central LicenseDB sheet).
Support requests – if you contact us, we may collect your name, email, and details about your issue for support purposes.
4. How We Use Your Information
We use the limited data accessed or collected only to:
Verify your license and grant access to the add-on.]
Provide the requested functionality (translations, PDF export).
Respond to customer support requests.
We never use your data for advertising, resale, or unauthorised purposes.
5. Data Sharing
We do not share, sell, or disclose your information to third parties, except when required by law.
6. Security
License data is stored securely in Google Sheets with access restricted to Inclusive Learning Solutions Ltd.
EduIEP runs entirely within your Google Workspace environment. Your IEP data remains within your own domain’s Google Drive.
7. Your Rights
You control the data in your spreadsheets. You may:
Revoke EduIEP’s access at any time via your Google Account permissions.
Request removal of your domain/email from our license database by contacting us.
8. Children’s Privacy
EduIEP is designed for schools and educators, not for direct use by students or children. We do not knowingly collect information from children under 16.
10. Contact Us
If you have any questions about this Privacy Policy or how EduIEP handles data, please contact us:
Inclusive Learning Solutions Ltd
📧 Email: info@inclusiveednz.com
Terms of Service – EduIEP
Last updated: 26th August 2025
By installing or using EduIEP, you agree to the following terms:
License and Use
– EduIEP is licensed on a per-domain or per-user basis.
– Use is restricted to the licensed domain or email address.
– Redistribution, reselling, or sharing outside your licensed domain is not permitted.
Functionality
– EduIEP helps educators generate and customize Individual Education Plans (IEPs).
– It allows translation of content into supported languages.
– It provides PDF export of IEPs directly to Google Drive.
– Features may be updated or enhanced over time.
User Responsibilities
– You are responsible for ensuring that data entered complies with your institution’s privacy and data protection policies.
– EduIEP must only be used for lawful educational purposes.
– Inclusive Learning Solutions Ltd does not control or review the data you input.
Data Handling
– EduIEP only processes the information in the active Google Sheet you are using.
– Your Google Account email or domain is used only for license verification.
– We do not collect, store, or sell student or personal data outside of Google’s secure environment.
– See our Privacy Policy for more detail.
Availability and Support
– EduIEP is provided “as is” and “as available.”
– We cannot guarantee uninterrupted availability.
– Support is available by completing the form on the website.
Limitation of Liability
– Inclusive Learning Solutions Ltd is not liable for indirect, incidental, or consequential damages.
– Users and institutions are responsible for accuracy of data and lawful use.
Termination
– We may suspend or revoke a license if these terms are breached.
– You may uninstall EduIEP at any time via Google Workspace Marketplace.
Changes to Terms
– These terms may be updated from time to time.
– Continued use of EduIEP indicates acceptance of updated terms.
–Governing Law
– These Terms are governed by the laws of New Zealand.
Inclusive Learning Solutions Ltd
Email: info@inclusiveednz.com
🌐 Website: https://inclusive-education-eduunity.squarespace.com
Privacy Policy – EduEnrol
Inclusive Learning Solutions Ltd
Effective Date: 6 September 2025
At Inclusive Learning Solutions Ltd, we value your privacy and are committed to protecting the personal information of schools, educators, students, and caregivers who use EduEnrol. This Privacy Policy explains how we collect, use, store, and safeguard information when you use EduEnrol (the “Service”).
1. Information We Collect
EduEnrol is designed to operate within your school’s Google Workspace environment. Information collected is limited to what is required to deliver enrolment and register functionality.
From schools/educators:
School domain, administrator contact details, and licence details.
Enrolment and register data entered by users (e.g., student names, caregiver contacts, support needs).
From users’ devices/Google Workspace:
Standard metadata provided by Google (e.g., account domain, authentication tokens).
Logs for error tracking and licence validation.
We do not collect or use student data for marketing, profiling, or resale purposes.
2. How We Use Information
We use the information collected only to:
Enable core EduEnrol functions (creating registers, enrolment management, data validation).
Verify licences and manage access.
Provide support and improve service reliability.
Comply with legal obligations (e.g., New Zealand Ministry of Education guidelines).
3. Data Storage & Security
Data entered into EduEnrol remains within your school’s Google Workspace domain.
Inclusive Learning Solutions Ltd does not host or store your school’s student data externally.
Licence information may be stored in a secure Google Sheet controlled by Inclusive Learning Solutions Ltd.
Access is limited to authorised staff, and all reasonable steps are taken to prevent loss, misuse, or unauthorised access.
4. Sharing of Information
We do not sell, trade, or rent information to third parties. Information may only be shared:
With your consent (e.g., support requests).
When required by law or government authority.
With trusted service providers (e.g., Google Cloud services) strictly for delivering EduEnrol functionality.
5. User Rights
As a user, you have the right to:
Access and update information entered into EduEnrol.
Request correction or deletion of data (subject to school policies).
Withdraw from use of EduEnrol at any time by uninstalling the add-on.
6. Children’s Data
EduEnrol is an education-focused tool used by schools. We rely on schools and educators to ensure that any collection and use of student data complies with relevant privacy and safeguarding requirements, including the New Zealand Privacy Act 2020.
7. International Use
Although EduEnrol is based in New Zealand, schools outside NZ may also use the Service. Data will remain stored within your school’s Google Workspace domain in accordance with Google’s data storage policies.
8. Changes to this Policy
We may update this Privacy Policy from time to time. Changes will be communicated via our website or through EduEnrol’s update notices. Continued use of EduEnrol indicates acceptance of the revised policy.
9. Contact Us
If you have any questions or concerns about this Privacy Policy, please contact us:
Inclusive Learning Solutions Ltd
Email: info@inclusiveednz.com
Website: www.inclusive-education-eduunity.squarespace.com
Terms of Service – EduEnrol
Inclusive Learning Solutions Ltd
Effective Date: 6 September 2025
Welcome to EduEnrol, a Google Workspace add-on provided by Inclusive Learning Solutions Ltd (“ILS”, “we”, “our”, “us”). By installing or using EduEnrol, you (“you”, “your school”, “your organisation”) agree to be bound by these Terms of Service. Please read them carefully.
1. Overview of Services
EduEnrol provides digital tools to support schools with enrolment processes and student registers. Functionality includes, but is not limited to:
Creating and managing enrolment registers.
Recording student, caregiver, and support information.
Domain-based licence management for school-wide use.
EduEnrol is delivered via Google Workspace Marketplace as an add-on for Google Sheets.
2. Eligibility
EduEnrol is intended for use by schools, educators, and registered organisations.
You must be an authorised representative of your school or organisation to purchase or activate a licence.
Individual use outside an education setting is not permitted.
3. Licensing & Access
EduEnrol is provided under a domain-based licence.
A valid, active licence is required to access full functionality.
Licences are non-transferable and non-exclusive.
Schools must notify ILS when they no longer require access.
InclusiveEdNZ.com and domains owned by ILS are always whitelisted and do not require a licence.
4. Acceptable Use
You agree not to:
Copy, resell, or redistribute EduEnrol or any related resources.
Circumvent licence checks or access restrictions.
Use EduEnrol for unlawful, harmful, or misleading purposes.
Share or upload content that violates privacy, copyright, or the rights of others.
5. Data Ownership & Privacy
All student and enrolment data entered into EduEnrol remains the property of your school or organisation.
ILS does not claim ownership of, or rights to, school data.
Data is stored within your school’s Google Workspace domain and is subject to Google’s security and compliance standards.
Licence records (school domain, licence status, admin contact) may be stored securely by ILS.
For further details, see our Privacy Policy.
6. Payment & Renewals
Use of EduEnrol beyond trial access requires a paid subscription.
Pricing, payment terms, and renewal processes are outlined on our website and marketplace listing.
Failure to maintain an active subscription may result in suspension or termination of access.
7. Support & Updates
ILS provides support for installation, licensing, and technical issues.
Updates and improvements may be released periodically.
We reserve the right to modify or discontinue features with notice.
8. Limitation of Liability
EduEnrol is provided “as is” without warranties of any kind, unless required by law.
ILS is not liable for loss of data, disruption of service, or indirect damages resulting from use of EduEnrol.
Your school is responsible for ensuring compliance with all applicable privacy and education laws.
9. Termination
You may stop using EduEnrol at any time by uninstalling the add-on.
We may suspend or terminate access if you breach these Terms, fail to maintain a licence, or misuse the Service.
Upon termination, your licence will be revoked, but school-entered data will remain in your Google Workspace domain.
10. International Use
EduEnrol is based in New Zealand but may be used globally. By using EduEnrol, you agree to comply with all local laws, including but not limited to the New Zealand Privacy Act 2020, GDPR (EU/UK), FERPA (US), and the Australian Privacy Principles (APPs).
11. Changes to These Terms
We may update these Terms from time to time. Updates will be published on our website and, where possible, communicated via the EduEnrol add-on. Continued use of EduEnrol after changes take effect indicates acceptance of the revised Terms.
12. Contact
For questions about these Terms, please contact:
Inclusive Learning Solutions Ltd
Email: info@inclusiveednz.com
Website: www.inclusive-education-eduunity.squarespace.com
EduAssess Privacy Policy
Last updated: 7th September 2025
Inclusive Learning Solutions Ltd are committed to protecting your privacy. This Privacy Policy explains how EduAssess, our Google Sheets–based app, handles information when used by schools, teachers, and staff.
1. Information We Collect
EduAssess itself does not collect or store personal student data on our servers. All information entered into the app remains within your school’s own Google Workspace environment.
EduAssess only processes the following limited information:
User email/domain: Used to verify licensing and unlock the app.
School-entered data: Referrals, support applications, and Special Assessment Conditions (SAC) information are stored solely in the Google Sheet owned by your school.
We do not access or control this data.
2. How Data Is Used
Licensing: We verify the domain or email of the active user against a central licence sheet.
App Functionality: EduAssess formats and manages assessment information within your school’s Google Sheet.
Output Sharing: A separate “SAC Output (Share Only)” file is generated in your Google Drive for staff viewing.
No student data is transmitted to, stored on, or processed by Inclusive Learning Solutions Ltd outside your own Google Drive.
3. Data Ownership & Control
Your school remains the owner and controller of all information entered into EduAssess.
Inclusive Learning Solutions Ltd has no access to your school’s data, unless explicitly shared with us for support.
You may delete EduAssess-generated files (including the SAC Output share-only file) at any time.
4. Security
EduAssess runs entirely within Google’s secure infrastructure (Google Sheets, Google Apps Script, Google Drive).
Data is protected by your school’s existing Google Workspace security and access controls.
We recommend schools manage access to the Share-Only SAC Output file using Google’s sharing permissions (e.g., domain Viewer access).
5. International Compliance
EduAssess is designed to comply with global privacy frameworks, including:
New Zealand Privacy Act 2020
General Data Protection Regulation (GDPR – EU/UK)
Australian Privacy Principles (APPs)
Other local regulations where applicable
Because EduAssess does not transfer data outside your Google Workspace, your school maintains compliance with local privacy laws.
6. Your Rights
As data controllers, schools are responsible for:
Informing caregivers/whānau how assessment data is stored and used.
Managing access to EduAssess spreadsheets and output files.
Responding to any data access or correction requests.
Inclusive Learning Solutions Ltd can support schools with licensing queries but cannot access or amend student records.
7. Changes to This Policy
We may update this Privacy Policy from time to time to reflect product improvements or legal requirements. The latest version will always be available on our website.
8. Contact Us
If you have any questions about this Privacy Policy or how EduAssess works, please contact us:
Inclusive Learning Solutions Ltd
Email: info@inclusiveednz.com
Website: https://inclusiveednz.com
EduAssess Terms of Service
Last updated: 7th September 2025
These Terms of Service (“Terms”) govern your use of EduAssess, a Google Sheets–based application provided by Inclusive Learning Solutions Ltd. By installing or using EduAssess, you agree to these Terms.
1. Use of EduAssess
EduAssess is licensed on a per-school basis. A valid licence must be purchased for your school to use the app.
You may not resell, sublicense, or redistribute EduAssess without written permission from Inclusive Learning Solutions Ltd.
EduAssess is intended for use by schools, SENCOs, teachers, and staff for the purpose of managing referrals, support applications, and Special Assessment Conditions (SAC).
2. Licensing & Access
Each school must maintain an active licence to use EduAssess.
Licensing is verified by checking your domain or email address against our central licence list.
If your school is not licensed, EduAssess will restrict access until a licence is obtained.
3. Data Ownership & Responsibility
All data entered into EduAssess remains the property of your school.
Inclusive Learning Solutions Ltd has no access to your school’s data unless explicitly shared with us for support.
Schools are responsible for managing access rights and ensuring only authorised staff can edit or view EduAssess files.
4. Privacy & Compliance
EduAssess does not transmit or store student data outside your school’s Google Workspace.
All processing happens within your own Google Drive environment.
Schools remain the data controllers and are responsible for compliance with local laws (including the New Zealand Privacy Act 2020, GDPR, and other relevant regulations).
Our full Privacy Policy is available on our website.
5. Support & Updates
Inclusive Learning Solutions Ltd will provide updates, bug fixes, and improvements to EduAssess as required.
We may introduce new features or enhancements; these Terms will continue to apply.
Limited email support is available for technical or licensing queries.
6. Limitations of Liability
EduAssess is provided on an “as is” basis.
Inclusive Learning Solutions Ltd is not liable for any direct or indirect damages, including but not limited to:
loss of data,
mismanagement of student records,
or failure to comply with assessment or SAC requirements.
Schools are responsible for verifying the accuracy of records generated by EduAssess.
7. Termination
Schools may stop using EduAssess at any time by removing the add-on and deleting associated files.
We reserve the right to suspend or revoke access if a school breaches these Terms or uses the app in a way that is unlawful or harmful.
8. Amendments
We may update these Terms from time to time.
Continued use of EduAssess after changes are published constitutes acceptance of the new Terms.
9. Governing Law
These Terms are governed by the laws of New Zealand.
Any disputes will be subject to the exclusive jurisdiction of New Zealand courts.
10. Contact Us
If you have any questions about these Terms, please contact:
Inclusive Learning Solutions Ltd
Email: infor@inclusiveednz.com
Website: https://inclusiveednz.com